Board of Managers Meeting Minutes March 23rd 2017

MINUTES OF THE
MINNEHAHA CREEK WATERSHED DISTRICT 
BOARD MEETING OF  
March 23, 2017

CALL TO ORDER
The regular meeting of the Minnehaha Creek Watershed District Board of Managers was called to order by President Sherry White at 6:52 p.m. on March 23, 2017, at the MCWD office, 15320 Minnetonka Boulevard, Minnetonka, Minnesota.

MANAGERS PRESENT
Sherry White, Brian Shekleton, Richard Miller, William Olson, Kurt Rogness, William Becker and Jessica Loftus. 

MANAGERS ABSENT
None.

DISTRICT STAFF AND CONSULTANTS PRESENT
Lars Erdahl, Administrator; James Wisker, Planning and Projects Director; Tiffany Schaufler, Project and Land Program Manager; Katherine Sylvia, Permitting Program Lead; Heidi Quinn, Permitting Technician; Chris Meehan, Consulting Engineer; Louis Smith, Counsel.

OATH OF OFFICE
Mr. Smith administered the oath of office to Richard Miller and Jessica Loftus. The managers welcomed Manager Miller on his reappointment and Manager Loftus on her appointment to the Board of Managers.

MATTERS FROM THE FLOOR
Mr. Gavin May, 5609 Wood Lane, St. Louis Park appeared before the Board of Managers, describing a landscaping project he wished to build on his property within an easement along Minnehaha Creek held by the District. He provided a description of his project and expressed a desire to implement it in a way that would improve vegetation and address stormwater issues. President White thanked him for his presentation and stated that the District staff would review his request. 

APPROVAL OF THE AGENDA
It was moved by Manager Rogness, seconded by Manager Miller, to approve the agenda as distributed. Upon vote, the motion carried, 7-0. 

CONSENT AGENDA
It was moved by Manager Shekleton, seconded by Manager Miller, to approve the Consent Agenda, consisting of the following items: approval of the March 9, 2017 Board meeting minutes; approval of the general checking account, checks numbered 38068 to 38137 for a total of $278,768.37,  payroll direct deposits of $131,825.37 and approve electronic fund withdrawals totaling $157,577.45 for total expenses of $568,171.19, and surety account check registers, as well as acceptance of the
325 Blake Road checking account. Upon vote, the motion carried, 7-0. 

REGULAR AGENDA 

Board, Committee, and Task Force Reports

President’s Report:
President White reported that she attended the State of the River event hosted by the District. It was very well attended and highly successful. She also attended the Policy Advisory Committee for the Comprehensive Plan Revision. The committee reviewed the local government unit portion of the plan. Again, the committee meeting was well attended and positive responses offered.

Policy and Planning Committee Report
Manager Miller provided a review of the PPC meeting held earlier this evening. The Policy and Planning Committee discussed a draft work plan for capital project and Balanced Urban Ecology education and communication programming; a review of cost-share grant programs for the comprehensive plan; a status update on the District’s comprehensive plan; and staff updates on the Six Mile Creek subwatershed and a utility easement request at Cottageville Park.

Manager Shekleton reported that he attended a meeting with the mayor of St. Louis Park and residents of Twin Lake, who were interested in further discussion about recreational enjoyment and management of vegetation and ecology at Twin Lakes.

President White noted the upcoming meeting schedule as presented in the agenda.

ACTION ITEMS

Resolution 17-025: Approval of Annual Audit
Mr. David Mandt appeared before the Board of Managers. He stated that Mark Gibbs, the auditor, was unable to attend this meeting. Mr. Gibbs had met with Manager Miller and will offer to meet with the Executive Committee and the Board at a future date as needed. Mr. Mandt reported that it is a clean audit, and that staff recommends adoption of Resolution 17-025 A, Acceptance of the 2016 Annual Financial Audit, and Resolution 17-025 B, Authorization to Close Out and Transfer Funds within the Management Planning Fund.

It was moved by Manager Miller, seconded by Manager Shekleton to adopt Resolution 17-025 A as follows:

BE IT RESOLVED that the MCWD Board of Managers accept the 2016 Annual Financial Audit and releases it to the Minnesota State Auditor, the Board of Water and Soil Resources, Hennepin County, and Wells Fargo; 
and Resolution 17-025 B as follows:

BE IT RESOLVED that the MCWD accepts the 2016 transfers and fund closures within the Management Planning Fund or other designated funds effective December 31, 2016. 

Upon vote, the motion carried, 7-0.   

Committee Assignments 
President White designated Manager Loftus to the Operations and Programs Committee and requested a motion to confirm this assignment. It was moved by Manager Shekleton, seconded by Manager Becker, to approve President White’s designation of Manager Loftus to serve on the Operations and Programs Committee. Upon vote, the motion carried, 7-0.

Resolution 17-026 Authorization to Enter into a Feasibility Cost Share Agreement with the Department of the Army for the Painter Creek Section 206 Ecosystem Restoration Project

Ms. Tiffany Schaufler appeared before the Board of Managers to review the request for Board Action. She reviewed the District’s past involvement with the Corps of Engineers in exploring this project, and the District’s letter of intent to the Corps of Engineers most recently on July 30, 2015. Ms. Schaufler noted that the Corps of Engineers updated the feasibility study in 2016, and this Request for Board Action proposes that the District expend $39,000 as a contribution to completing this updated feasibility study. 

Following discussion, it was moved by Manager Olson, seconded by Manager Rogness, to adopt Resolution 17-026 as follows:

NOW, THEREFORE, BE IT RESOLVED that the MCWD Board of Managers hereby authorizes the Board President, on advice of counsel, to execute a Feasibility Cost Share Agreement with the Department of Army for the Painter Creek Section 206 Ecosystem Restoration Project; and
BE IT FURTHER RESOLVED that the MCWD Board of Managers approves an expenditure up to $39,000 for the District’s required cost share contribution for the Feasibility Cost Share Agreement and such other amounts as the District is obligated to contribute under the Agreement to meet its cost-share obligation.

BE IT FINALLY RESOLVED that the Board President and Administrator are authorized, on advice of counsel, to execute such other documents as are required to effect the Feasibility Cost Share Agreement.
Manager Shekleton thanked Ms. Schaufler for her work. Upon vote, the motion carried, 7-0.

Resolution 17-027 Approval of City of St. Louis Park Regional Stormwater Management Plan for the Stormwater Facility at Carpenter Park
Ms. Heidi Quinn appeared before the Board of Managers to review the Request for Board Action. Ms. Quinn described the overall net benefit to Bass Lake Preserve as a result of the Regional Treatment Facility, along with enhanced water quality benefits of the proposed facility. She noted that the facility is located up gradient of the economic development authority and belt line sites which are proposed to utilize the stormwater treatment capacity that is to be created. Accordingly, the staff is recommending approval of this Regional Stormwater Management plan as an exception to Section 7 of the Stormwater Management Rule. She noted that future development activities will require permits.  There being no further discussion, it was moved by Manager Miller, seconded by Manager Shekleton, to adopt Resolution 17-027, approving the City of St. Louis Park Regional Stormwater Management Plan for the Facility at Carpenter Park as an exception to Section 7 of the Stormwater Manager Rule, and pursuant to the Variance and Exceptions Rules section 5, as follows:
NOW, THEREFORE, BE IT RESOLVED that the MCWD Board of Managers hereby approves the City of St Louis Park Regional Stormwater Management Plan for the stormwater best management practice at Carpenter Park as an exception pursuant to MCWD Stormwater Rule, section 7 and MCWD Variances and Exceptions Rule section 5, conditional on the city entering a maintenance agreement for the facility after review and approval by MCWD and prior to commencement of any land-altering activities, and with the stipulation that the continuing validity of the regional plan is contingent on annual submission by the city of an accounting of the treatment capacity created and utilized
Upon vote, the motion carried, 7-0.

STAFF UPDATES

Administrator’s Report

Mr. Erdahl reported on the following items:
· The District staff welcomes Manager Loftus to the Board of Managers, and thanks Manager Blixt for her service;· Staff is working on a wilderness day cooperative program;· Mr. Erdahl recently met with  Mr. Bo Carlson of Three Rivers Park District to discuss projects of common interest;· Mr. Erdahl thanked David Mandt and staff for working with the auditor to complete the 2016 audit in a very smooth process;· Staff is working on an outline of the budget process for the coming year.

The managers thanked Mr. Erdahl for his report.

Recess

President White noted that the meeting of the Board of Managers would be recessed at 7:30 p.m. for a meeting of the Executive Committee.

Executive Committee Report
President White reconvened the meeting of the Board of Managers at 8:25 p.m. She noted that the Executive Committee had reviewed the preliminary findings of the Human Resources Strategic Planning presented by Ms. Ann Antonsen of Springsted. Following discussion, it was moved by President White, seconded by Manager Miller, to accept the Springsted summary of interviews for the human resources strategic planning process dated March 23, 2017, as a basis on which Springsted may work with the Administrator, in consultation with Managers Olson and Becker and legal counsel, to complete a review of current staffing capacities and skills in relation to the short-term and long-term needs, activities, goals and priorities established by the District, and develop recommendations for consideration by the Board of Managers. Manager Miller requested that the process include ongoing input from the Board of Managers. Upon vote, the motion carried, 7-0. 

ADJOURNMENT
There being no further business, the meeting of the Board of Managers adjourned at 8:30 p.m. 
Respectfully submitted,

Kurt Rogness, Secretary

Minutes Type: 
Board of Managers