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January 11, 2018 Board Minutes

MINUTES OF THE WORKSHOP MEETING OF

THE MINNEHAHA CREEK WATERSHED DISTRICT

BOARD OF MANAGERS

 

January 11, 2018

 

CALL TO ORDER

 

The workshop meeting of the Minnehaha Creek Watershed District Board of Managers was called to order by Treasurer Richard Miller at 7:10 p.m. on Thursday, January 11, 2018, at the MCWD offices, 15320 Minnetonka Boulevard, Minnetonka, Minnesota.

 

MANAGERS PRESENT

Richard Miller, Kurt Rogness, William Olson, Jessica Loftus.

 

MANAGERS ABSENT

Sherry White, Brian Shekleton, William Becker.

 

DISTRICT STAFF AND CONSULTANTS PRESENT

 

Lars Erdahl, Administrator; Becky Christopher, Lead Planner-Project Manager; Telly Mamayek, Communications and Education Director; James Wisker, Planning and Project Director; Chris Meehan, Consulting Engineer; Michael Welch, Counsel.

 

MATTERS FROM THE FLOOR

 

None.

 

APPROVAL OF AGENDA

 

Manager Rogness moved and Manager Olson seconded approval of the agenda as presented. Upon vote, the motion carried 4-0.

 

CONSENT AGENDA

 

Manager Rogness moved and Manager Olson seconded approval of the consent agenda, consisting of the minutes of the December 14, 2017, and December 21, 2017, meetings of the Board of Managers. Upon vote, the motion carried 4-0.

 

REGULAR AGENDA

 

Board Committee and Task Force Reports

 

In Manager White’s absence there was no report from the president. Manager Loftus reported on the Operations and Programs Committee meeting that took place just prior to the workshop. She said that the committee worked through the entirety of its agenda, albeit backwards and that Manager Miller brought forward a motion that will be heard as part of the discussion of the human resources plan at item 11.7 on tonight’s agenda.

 

ACTION ITEMS

 

Election of Board Officers and Designation of Committee Assignments

 

Manager Miller noted that in the absence of Manager White and two other managers the election of officers and committee assignments will wait until next meeting.

 

Resolution 18-001: Approval of 2018 Fee Schedule

 

Lars Erdahl stated that the schedule of permit fees is the same as the 2017 schedule and was provided in the packet this evening. Manager Olson moved and Manager Rogness seconded adoption of Resolution 18-001, setting the 2018 Fee Schedule. Upon vote, the motion carried 4-0.

 

Resolution 18-002: Approval of Depository of District Funds

 

Mr. Erdahl stated that the Board of Managers has directed that MCWD’s financial consultant, Springsted, issue a request for services for a new depository for the District’s funds and that the RFQ will be pursued, but in the meantime staff is recommending that the District continue with Alerus, formerly known as Beacon Bank, as the depository of District funds. Manager Olson moved and Manager Loftus seconded adoption of Resolution 18-002, designating Alerus as the depository of District funds and retaining Springsted to complete a request for proposals for a new depository for District funds as soon as practicable. Michael Welch stated that the District also should name depositories for escrow funds, and staff’s recommendation is to maintain Alerus for those funds as well, and for letters of credit and bonds, which are stored in secure, fireproof storage at Smith Partners. Managers Olson and Loftus concurred that the resolution should so be amended accordingly. Upon vote, the motion carried 4-0.

 

Resolution 18-003: Approval of 2018 Official Newspaper

 

Mr. Erdahl recommended that the District continue with the Star Tribune as the District’s official newspaper. Manager Olson moved and Manager Rogness seconded adoption of Resolution 18-003, designating the Star Tribune as the official newspaper of the District. Upon vote the motion carried, 4-0.

 

Resolution 18-004: Adoption of the Watershed Management Plan

 

Becky Christopher appeared before the Board of Managers to present the District’s updated Watershed Management Plan, which was approved by the Board of Water and Soil Resources on December 20, 2017. Manager Olson stated that at the Minnesota Association of Watershed Districts conference this year a BWSR staff person told him that the MCWD plan was the gold standard for watershed plans and that he was extremely proud to have been involved in the development of this plan. Manger Miller seconded Manager Olson’s compliments, noting that the plan represented very fine work. Manager Rogness moved and Manager Loftus seconded adoption of Resolution 18-004, adopting the 2018 to 2027 Watershed Management Plan. Upon vote, the motion carried 4-0.

 

Resolution 18-005:  Nokomis Neighbors for Clean Water Reimbursement

 

Telly Mamayek appeared before the Board of Managers and explained that the District authorized a cost-share contribution to the Nokomis Neighbors for Clean Water outreach effort in 2015. She explained that the District contribution was $100,000, which complemented by an award of $399,425 of Clean Water Legacy funds and was issued for completion of best management practice retrofits on homes in a 15-block area of the Nokomis neighborhood of Minneapolis. She stated that the cost-share grant was provided to Metro Blooms and a contract was entered for the program calling for payment of $20,000 per year for each year on receipt by the District of an education and outreach report. She stated that the District has reimbursed Metro Blooms $20,000 for each of the first three phases of the project and a total of $60,000 for best management practices installed on nine blocks within the project area. Ms. Mamayek provided some photos of the projects that have been installed in the neighborhood, including raingardens and pervious pavers on alleyways. She stated that due to greater than anticipated interest from property owners in installing BMPs, Metro Blooms exceeded the goal of 180 BMPs by the end of the fourth phase, but installed those BMPs over a 12-block area instead of the 15 in the proposal that was approved by MCWD. She said the item is before the Board of Managers to authorize payment of the remaining $40,000, given the completion of the project and the exceedance of the goal of 180 BMPs on three fewer blocks and in one less phase than in the original approval from the managers. She explained that the Board of Water and Soil Resources has authorized payment of the Clean Water Legacy Grant funds in full for the project.

 

Finally, Ms. Mamayek noted that the BMPs installed are estimated to remove 17 pounds of total phosphorus per year and 4,300 pounds of total suspended solids, treating a total of 2.8 million gallons of runoff a year. In response to a question from Manager Miller, Ms. Mamayek stated that these performance numbers were supplied by Metro Blooms.  Manager Olson moved and Manager Rogness seconded adoption of Resolution 18-005, authorizing the payment of the remaining $40,000 in cost-share funding for the project contingent on submission by Metro Blooms of written acknowledgement that such payment will constitute satisfaction of the August 11, 2015, agreement for the project. Upon vote, the motion carried 4-0.

 

Employment Separation Agreement

 

Mr. Erdahl noted that the separation agreement was provided to the managers by legal counsel for their consideration and that the item on the agenda this evening is authorization of the president to execute the separation agreement with him on advice of counsel. Manager Rogness moved and Manager Olson seconded the motion to authorize the president to execute the separation agreement with Lars Erdahl as presented. Upon vote, the motion carried 4-0.

 

Manager Olson stated that at the Operations and Programs Committee meeting prior to this evening’s meeting, the committee discussed having Manager White as president, Manager Loftus as chair of the Operations and Programs Committee, and Manager Miller as chair of the Policy and Planning Committee meet with James Wisker to discuss terms for Mr. Wisker to assuming the responsibility to serve as administrator as of March 1 and to report back to the Board of Managers at the February 8 meeting. Manager Olson moved and Manager Miller seconded direction to Managers White, Loftus and Miller to meet with Mr. Wisker and report as noted. Upon vote, the motion carried 4-0.  

 

BOARD DISCUSSION ITEMS

 

Carver County Finance Banking Services Request for Proposals

 

Mr. Wisker came before the Board of Managers and noted that there is no proposed action for this evening but rather just a discussion of the development of a request for proposals for short-term financing for the District’s work in the Six Mile Creek subwatershed to support the Carver County master finance agreement. He said that the request for proposals will be developed in conjunction with and will be reviewed by District bond counsel, the District’s financial consultant and general counsel. He said the request is straightforward and results from discussions with Carver County, which will advance the bonds covering the financing but cannot provide short-term financing. The request for proposals is needed to find a provider for short-term financing, most likely to be fulfilled from the commercial banking market. The criteria for reviewing the proposals have been provided in draft form in the packet. He stated that staff will need to issue the request for proposals to comply with applicable rules. He stated that the present plan would be to bring the RFP to the January 25 meeting for approval. In response to a question from Miller, Mr. Wisker explained that this structure is different from the financing structure the District has with Hennepin County in that Hennepin County provides the short-term financing via notes for capital projects and land acquisitions, then over time those are aggregated for a bond issuance. Carver County cannot provide the short-term financing, so we need that from a commercial bank. Carver County then will issue the bonds.

 

STAFF UPDATES

 

Administrator’s Report

 

Mr. Erdahl noted that the District office will be closed Monday for the Dr. Martin Luther King Jr. holiday and that the Metropolitan Minnesota Association of Watershed Districts meeting is Tuesday at the Capital Region Watershed District offices; he said that he and Manager White will attend and others are welcome to. He said that the board is looking for a date for its retreat and he will follow up via email to identify one but at present there is discussion of February 1 in the evening or on February 15 in the evening or perhaps the afternoon of February 9. He stated that on January 26 staff will be having its annual retreat which this year will have focus on effective teams for focusing on strategic priorities.

 

ADJOURNMENT

 

There being no further business, the meeting of the Board of Managers adjourned at 7:37 p.m.

 

Respectfully submitted, 

Kurt Rogness

Secretary

Minutes Type: 
Board of Managers