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January 25, 2018 Board Minutes

MINUTES OF THE REGULAR MEETING OF

THE MINNEHAHA CREEK WATERSHED DISTRICT

BOARD OF MANAGERS

 

January 25, 2018

 

CALL TO ORDER

 

The regular meeting of the Minnehaha Creek Watershed District Board of Managers was called to order by President Sherry White at 7:10 p.m. on Thursday, January 25, 2018, at the District office, 15320 Minnetonka Boulevard, Minnetonka, Minnesota.

 

 

MANAGERS PRESENT

 

Sherry White, Richard Miller, Jessica Loftus, Bill Becker, and William Olson.

 

MANAGERS ABSENT 

 

Brian Shekleton and Kurt Rogness.

 

DISTRICT STAFF AND CONSULTANTS PRESENT

 

Lars Erdahl, Administrator; James Wisker, Planning and Projects Director; Anna Brown, Planner-Project Manager; Darren Lochner, Education Program Manager; Renae Clark, Planner-Project Manager; Michael Hayman, Planner-Project Manager; Chris Meehan, District Consulting Engineer; and Louis Smith, District Counsel. 

 

MATTERS FROM THE FLOOR

 

None.

 

APPROVAL OF AGENDA

 

Mr. Erdahl noted that Item 10.1, Permit 17-576, Blake Road would be pulled from the agenda. Mr. Smith requested that a discussion of the Minnesota Ice claim be added as 13.3 to the agenda to be held in closed session. It was moved by Manager Miller, seconded by Manager Loftus to approve the Agenda with these changes.  Upon vote, the motion carried, 5-0. 

 

INFORMATION ITEMS 

 

Mr. Darren Lochner appeared before the Board of Managers and introduced Ms. Kim LaBo, the new Education and Engagement Coordinator. The Board of Managers welcomed Ms. LaBo to the District.


CONSENT AGNEDA

 

It was moved by Manager Becker, seconded by Manager Olson, to approve the Consent Agenda, consisting of the minutes of January 11, 2018 meeting of the Board of Managers; and approval of the check register of the general checking account, checks numbered 38765 to 38835 for a total of $398,554.26,  payroll direct deposits of $136,015.49 and approve electronic fund withdrawals totaling $186,013.24 for total expenses of $720,582.99, and surety account check registers, as well as acceptance of the 325 Blake Road checking account; and approval of Resolution 18-006: Approval of 2018 MCWD Pay Equity Report as follows:  

 

NOW, THEREFORE, BE IT RESOLVED that the Minnehaha Creek Watershed District Board of Managers hereby approves the 2018 MCWD Pay Equity Report and directs the report to be submitted as required to the State of Minnesota Department of Minnesota Management and Budget.

 

Upon vote, the motion carried, 5-0. 

 

REGULAR AGENDA

 

Board, Committee, and Task Force Reports

 

Manager Miller reported that the Policy and Planning Committee met earlier in the evening. The Committee reviewed the status of implementation issues at 325 Blake Road, a review of concerns about the watershed based funding pilot program from the Board of Water and Soil Resources, and an update on the Human Resources plan implementation.

 

ACTION ITEMS

 

Election of Board Officers

 

It was moved by Manager Miller, seconded by Manager Becker, to elect Sherry White as President of the Board of Managers. Upon vote, the motion carried, 5-0.

 

It was moved by President White, seconded by Manager Becker, to elect Brian Shekleton as Vice President of the Board of Managers. Upon vote, the motion carried, 5-0.

 

It was moved by Manager Olson, seconded by President White, to elect Richard Miller Treasurer of the Board of Managers. Upon vote, the motion carried, 5-0.

 

It was moved by Manager Miller, seconded by Manager Loftus, to elect Kurt Rogness Secretary of the Board of Managers. Upon vote, the motion carried, 5-0.

 

President White noted that she would designate the same Committee assignments as for 2017 as follows: Operations and Program Committee: Bill Becker, Jessica Loftus (committee chair), Bill Olson.

 

Policy and Planning Committee: Dick Miller (committee chair), Kurt Rogness, Brian Shekleton.

 

Citizens Advisory Committee Appointments

 

Mr. Darren Lochner appeared before the Board of Managers and reviewed the request for board action. He reviewed the process of planning to review the focus of the Citizens Advisory Committee (CAC), and also the 26 applications for membership on the Committee. He noted that 14 past members of the CAC applied to return and serve, along with 12 new applicants. Following discussion, it was moved by Manager Miller, seconded by Manager Olson to appoint the 16 members recommended for appointment as set forth in the staff memorandum. Upon vote, the motion carried, 5-0.

 

Resolution 18-007:  2018 Freshwater Society Contract Approval for Watershed Association Initiative

 

Mr. Lochner reviewed the request for board action, including the past history of this initiative, ongoing work to assure that the Watershed Association Initiative aligns with District’s strategic plan, and the need for more frequent staff interaction to guide the initiative. Manager Miller stated that he felt that there had been a need for closer review and interaction, and that he liked Mr. Lochner’s new approach. Mr. Lochner stated that there will be continuous progress reports and updates on this initiative.

 

Following discussion, it was moved by Manager Olson, seconded by Manager Becker to approve Resolution 18-007 as follows:

 

NOW, THEREFORE, BE IT RESOLVED that the Minnehaha Creek Watershed District Board of Managers authorizes the District Administrator to enter into a contract not to exceed $25,000 with Freshwater Society to continue the Watershed Association Initiative;

 

BE IT FINALLY RESOLVED that the District Administrator is authorized to sign necessary documents to carry out the Watershed Association Initiative, pending approval of form and execution by the District counsel. 

 

Manager Olson asked about the timing of payments under the contract and Mr. Lochner reviewed the payment schedule. Manager Becker stated that he liked this proactive approach to assure that the initiative provides value to the District.  President White noted that the last sentence of the Resolution appeared to be a typographical error, and should be deleted. Upon vote, the motion carried, 5-0.

 

Resolution 18-008:  Carver County Finance Banking RFP

 

Ms. Anna Brown appeared before the Board of Managers and reviewed the request for board action. She noted that Mr. Wisker had presented this item at the January 11 Workshop. She noted that the District is awaiting Carver’s execution of the master finance agreement, and then will be ready with Board approval to issue this RFP. It was moved by Manager Miller, seconded by Manager Olson to adopt Resolution 18-008 as follows:

 

NOW, THEREFORE, BE IT RESOLVED that the Minnehaha Creek Watershed District Board of Managers, pending the final execution of the Carver County Master Finance Agreement (MFA), hereby authorizes the District Administrator to issue the attached request proposals for banking services to provide the short term financing needed to support the Carver County MFA;

 

NOW, THEREFORE, BE IT FURTHER RESOLVED that upon advice of MCWD advisors and legal counsel, the District Administrator may make non substantive revisions to the request for proposal prior to issuance.

 

Upon vote, the motion carried, 5-0.

 

Resolution 18-009: Authorization to Convey Right-of-Way Easements on Three District Parcels to the City of Hopkins for Reconstruction of Blake Road

 

Mr. Michael Hayman appeared before the Board of Manager’s and reviewed the request for board action. He noted that the staff recommended providing the temporary construction easements at no cost, and that the draft easement documents will need further revisions by legal counsel. Following discussion, it was moved by Manager Becker, seconded by Manager Olson, to adopt Resolution 18-009 as follows:

 

NOW, THEREFORE, BE IT RESOLVED that the Minnehaha Creek Watershed District Board of Managers hereby authorizes the Board President, on advice of counsel, to execute agreements and easements for each of the three parcels – 325, 415 and 427 Blake Road – to the City of Hopkins for roadway improvements associated with the reconstruction of Blake Road, subject to the following:

 

• Easements will be permanent for 325 and 415 Blake Road, with temporary easements on all three parcels;

 

• Permanent easements will afford the City full surface use of the described easement area for the City’s indicated trail and associated purposes, and the right to place, and allow others to place, above-ground and subsurface utilities;

 

• Temporary easements will allow the City to occupy and disturb the described easement area during the reconstruction project and require City restoration at the close of use;

 

• Title, environmental and other ordinary risks will be allocated in the customary manner;

 

• Consideration for the easement conveyance will be $530,425.00 for 325 Blake Road (permanent and temporary); $9,775.00 for 415 Blake Road

 

Manager Olson asked if the streets within the 325 Blake Road development would be municipal or private streets, and Mr. Mr. Hayman replied that that would be determined through the master development process. Upon vote, the motion carried, 5-0.

 

BOARD DISCUSSION ITEMS

 

Arden Park Design Briefing

 

Ms. Renae Clark appeared before the Board of Managers and reviewed the 30% design for the project.  She noted that Laura Domyancich had been part of the design team process, as well as Ann Katreh from the City of Edina  Ms. Clark reviewed the community engagement process planned at the 30, 60, and 90% stages of design completion, and noted that this 30% design had received generally favorable feedback at a community open house on January 9.  She stated that a 60% level design is expected in May.  The Board of Managers thanked Ms. Clark for her presentation.

 

Shorewood Planning MOU

 

Ms. Clark and Ms. Heidi Quinn appeared before the Board of Managers to provide a briefing on the proposed Memorandum of Understanding for integrated land use and water resources planning work with the City of Shorewood.  They noted that this MOU would be on the agenda for Board action on February 22, and that the city council has reviewed the matter at a January 21 council meeting and will do so further at a February 12 council meeting.  Manager Miller noted that he felt that this proposed MOU was on mission for the District, but he also wanted to caution against invitations for spending on matters of city public works.  Ms. Clark noted that the MOU clearly indicates that while early planning and coordination can be mutually beneficial, there is no promise of any funding commitments.  The managers thanked Ms. Clark and Ms. Quinn for their report. 

 

STAFF UPDATES

 

Administrator’s Report

 

Mr. Erdahl reported on the following items:

  • He reviewed calendar options for a Board retreat.  Following discussion, it was moved by President White, seconded by Manager Becker, to set the Board retreat for February 9, from 9:00 a.m. to 1:00 p.m.  Upon vote, the motion carried, 5-0.
  • Eric Fieldseth recently participated in the DNR Roundtable discussions on carp management, and also discussed carp management and related commercial fishing issues;
  • Darren Lochner is exploring collaboration with the YMCA and the Wayzata Lake Effect to enrich summer STEM education;
  • Laura Domyancich and Mr. Erdahl will be meeting with the City of Orono next week to review Big Island issues;
  • Anna Brown will be participating in the open house for the City of Victoria comprehensive planning process;
  • There will be an MCWD Staff retreat on January 26.

 

The managers thanked Mr. Erdahl for his report.

 

Metro MAWD and MAWD Board Updates

 

Manager Olson reported that the January meeting of Metro MAWD included a review of 2017 watershed district activities and upcoming plans for 2018, along with a discussion of the concerns with the Watershed-Based Funding Pilot in the metro area.  Manager Olson noted that the Policy and Planning Committee had expressed support for a letter to be sent to BWSR outlining these concerns. 

 

President White noted that the MAWD Board meeting addressed legislative priority setting, planning for the March legislative breakfast, a new MAWD office at the Riley Purgatory Bluff Creek Watershed District office, and an opening on the BWSR Board. 

 

Closed Session:  Minnesota Ice Claim

 

On recommendation and request of Mr. Smith, it was moved by Manager Olson, seconded by Manager Becker, to go into closed session for the purpose of discussing the Minnesota Ice claim with legal counsel.  Upon vote, the motion carried, 5-0. 

 

The Board of Managers went into closed session at 8:43 p.m., and returned to open session at 8:51 p.m.


 

ADJOURNMENT

 

There being no further business, the meeting of the Board of Managers was adjourned at 8:51 p.m.

 

Respectfully submitted,

Kurt Rogness, Secretary

Minutes Type: 
Board of Managers