Minutes of the Board of Managers Meeting January 26th 2017

MINUTES OF THE MINNEHAHA CREEK WATERSHED DISTRICT BOARD MEETING OF  
January 26, 2017

CALL TO ORDER
The regular meeting of the Minnehaha Creek Watershed District Board of Managers was called to order by President Sherry White at 6:50 p.m. on January 26, 2017, at the District office, 15320 Minnetonka Boulevard, Minnetonka, Minnesota 55345.

MANAGERS PRESENT
Sherry White, Richard Miller, Pamela Blixt, William Olson, Kurt Rogness, Brian Shekleton and William Becker. 

MANAGERS ABSENT
None.

DISTRICT STAFF AND CONSULTANTS PRESENT
Lars Erdahl, Administrator; James Wisker, Planning and Projects Director; Rachel Workin, Permitting Technician; Darren Lochner, Education Program Manager; Louis Smith, District Counsel.

MATTERS FROM THE FLOOR
None.

APPROVAL OF THE AGENDA
It was moved by Manager Rogness, seconded by Manager Becker, to approve the agenda as distributed. Upon vote, the motion carried, 7-0. 

CONSENT AGENDA
Manager Miller requested that item 6.2, Surety Account, and item 6.3, 325 Blake Road checking account be pulled from the Consent Agenda. It was moved by Manager Becker, seconded by Manager Shekleton, to approve the remaining items on the Consent Agenda as follows: approval of the minutes of the January 12, 2017 meeting; check registers, approval of the general checking account and check numbers, 37203 through 37290 for a total of $800,856.83; approve payroll direct deposits of $143,220.49; and approve electronic fund withdrawals totaling $185,531.58; for total expenses of $1,129,608.90. 
Upon on vote, the motion carried, 7-0.

REGULAR AGENDA 
Board, Committee, and Task Force Reports

President's Report:
President White reported that she attended the recent meeting of the Six Mile/Halsted Bay Partnership meeting. The meeting focused on project development updates, a draft purpose statement, and an overview of the structure of the plan for this subwatershed.

President White also stated that she had been working to prepare the Administrator's performance review.

Metro MAWD:
President White reported that she attended the recent meeting of the Metropolitan Chapter of the Minnesota Association of Watershed Districts. Presentations included the Minnesota Stormwater Research Council, an expression of concerns by the Minnesota Department of Transportation about permitting of highway projects in multiple watershed districts; watershed districts recommended that MN DOT follow the strictest standards; discussion of the most recent buffer map; source water protection grants from the Minnesota Department of Health; and an update on strategic planning for MAWD.

Policy and Planning Committee:
Manager Miller noted that six of the managers had been present at the meeting earlier, with Manager Blixt absent.  He noted that the Committee reviewed a complete draft report on the strategic program planning process and preparation for the upcoming board retreat to review these issues in greater detail. He noted that anyone with any questions or suggestions should contact Louis Smith in preparation for the upcoming retreat.

Permits Requiring a Variance or Discussion

Permit 16-631:  Woodridge Church, Medina 
Ms. Rachel Workin appeared before the Board of Managers noting that the permit application requested a variance from the District's stormwater requirement. Ms. Workin explained that due to site constraints, including poor soil, existing infrastructure, and low grades, the new impervious surface area cannot be routed to a treatment system. Instead, the applicant proposes to direct the runoff from the new impervious surface area into an existing storm sewer system, and that a filtration system sized to provide 1,693 cubic feet of abstraction would be installed to capture runoff from an existing, untreated parking lot that would otherwise drain to the west wetland Ms. Workin explained that the wetlands to the east and west of the site meet and may be reasonably considered the same resource of concern.  Following discussion, it was moved by manager Olson, seconded by Manager Rogness, to approve the variance for the reasons set forth in the staff report, and approve the permit application with the conditions recommended by staff. Upon vote, the motion carried, 7-0.

ACTION ITEMS

Resolution 17-006 Renewal of Contract for the Watershed Association Initiative with Freshwater Society
Mr. Darren Lochner appeared before the Board of Managers and reviewed the proposed continued work with the Freshwater Society for the Watershed Association Initiative. He described the program assessment and work of this Initiative over the past 10 years, and then introduced Ms. Jen Kader of the Freshwater Society. Ms. Kader reviewed the past work of the Fresh Water Society and this Initiative, and new focus in continued work to build local capacity, peer to peer learning, and integration and alignment with all MCWD programs. It was moved by Manager Becker, seconded by Manager Blixt to adopt Resolution 17-006 authorizing renewal of the contract with the Freshwater Society:  

NOW, THEREFORE, BE IT RESOLVED that the Minnehaha Creek Watershed District Board of Managers authorizes the District Administrator to enter into a contract not to exceed $25,000 with Freshwater Society to continue the Watershed Association Initiative;

BE IT FINALLY RESOLVED that the District Administrator is authorized to sign necessary documents to carry out the Watershed Association Initiative, pending approval of form and execution by the District counsel.
Upon vote, the motion carried, 7-0.  

Items Removed From Consent Agenda

Surety Account and 325 Blake Road Checking Account 
Manager Miller stated that he now had the opportunity to review these items and recommended approval. It was moved by Manager Miller, seconded by Manager Shekleton, to approve check numbers 1449 and 1450 totaling $13,533.15 for the surety account, and acceptance of the 325 Blake Road checking account.

Upon vote, the motion carried 7-0.

Administrator's Report
Mr. Erdahl reported on the following items:· The 2016 Audit is underway; · The 3rd meeting of the Six Mile/Halsted Bay planning Partnership was convened; · President White, Manager Olson and Mr. Erdahl also met with the new Mayor of Victoria to discuss this initiative;· The Board of Water and Soil Resources has approved the extension of the deadline for the District Plan to December 31, 2017;· The District has prepared a summary of activities to share with legislators;· The District will host a meeting on the state of the Mississippi River on March 8;· Staff will hold an annual retreat on February 3; · Seining of carp on Wasserman Lake was very successful, removing 19,000 pounds today. 

ADJOURNMENT
There being no further business, the meeting of the Board of Managers adjourned at 7:41 p.m. 
Respectfully submitted,


Kurt Rogness, Secretary

Minutes Type: 
Board of Managers