Minutes of the Special Meeting of the Board of Managers Retreat February 2nd 2017

MINUTES OF THE SPECIAL MEETING OF
THE MINNEHAHA CREEK WATERSHED DISTRICT
BOARD OF MANAGERS
February 2, 2017

CALL TO ORDER
The special meeting of the Minnehaha Creek Watershed District Board of Managers Retreat was called to order by President Sherry White at 6:05 p.m. at the Northern Lights Club Room at Folkestone, 100 Promenade Way, Wayzata MN 55391.    

MANAGERS PRESENT
Sherry White, Brian Shekleton, Richard Miller, William Olson, Kurt Rogness, and Bill Becker.

MANAGER ABSENT
Pamela Blixt.

DISTRICT STAFF AND CONSULTANTS PRESENT
Lars Erdahl, Administrator; James Wisker, Planning and Projects Director; Telly Mamayek, Communications and Education Director; David Mandt, Operations and Support Services Director; Craig Dawson, Research and Monitoring Director; and Louis Smith, Counsel.  

DISCUSSION OF STRATEGIC PLANNING
Mr. Smith facilitated a Board discussion of the strategic planning direction for the District.  He referred to a three-page handout (?Condensed Strategic Planning Directives?) that provided an executive summary of a larger document entitled, ?MCWD Strategic Program Evaluation: Phase I Synthesis and Considerations, January 26, 2017.?  

The Board of Managers discussed the program strategic direction and decision points in detail and affirmed that this document provided a sound and accurate summary of the strategic priorities and key organizational needs for the District.  The Board of Managers directed staff and counsel to prepare a report and draft resolution for the Board of Managers to consider at its next meeting as a way to memorialize this board direction and guide the next steps of the process. 

ANNUAL REVIEW OF GOVERNANCE POLICIES
Mr. Smith noted that the Board of Managers has committed to an annual review of its governance policies to assure that they continue to be relevant and up to date.  He noted several revisions that the Board of Managers adopted in 2016.  The managers did not identify any current issue or policy needing attention at the present time.  Manager Miller requested the opportunity to undertake further review of the governance policies.  President White noted that the Board of Managers is free to consider possible revisions to the governance policies at any time.  

CITIZENS ADVISORY COMMITTEE ROLE FOR 2017
President White noted the invitation from the Citizens Advisory Committee to have the Board of Managers identify the most valuable roles that the CAC could provide in the coming year.  She noted that with upcoming changes in the cost share program, less CAC time would likely be involved in grant application review, and this creates an opportunity for the CAC to engage in other issues of interest to the Board of Managers.  


The managers identified several potential opportunities for CAC involvement.  As a committee, the CAC could be involved in the celebration of the 50th anniversary events, and review of the draft Comprehensive Plan.  CAC members could also potentially work with the Communications staff on external communications on watershed issues, or provide liaison to city councils, planning commissions, or other local neighborhood organizations.  

ADJOURNMENT 
There being no further business, the special meeting of the Board of Managers adjourned at   8:50 p.m.
Respectfully submitted,


Kurt Rogness
Secretary

Minutes Type: 
Board of Managers