Skip to main content

March 14, 2019 Board Minutes

MINUTES OF THE REGULAR MEETING OF

THE MINNEHAHA CREEK WATERSHED DISTRICT

BOARD OF MANAGERS

 

March 14, 2019

 

CALL TO ORDER

 

The regular meeting of the Minnehaha Creek Watershed District was called to order by President Sherry White at 7:00 p.m. on March 14, 2019, at the District office, 15320 Minnetonka Boulevard, Minnetonka, Minnesota.

 

MANAGERS PRESENT

 

Sherry White, Brian Shekleton, Richard Miller, William Olson, and Jessica Loftus.

 

MANAGERS ABSENT

 

Kurt Rogness, William Becker.

 

DISTRICT STAFF AND CONSULTANTS PRESENT

 

James Wisker, Administrator; Mike Hayman, Project Planning Manager; Telly Mamayek, Communications and Education Manager; Renae Clark, Policy and Grants Coordinator; Tom Dietrich, Permitting Program Manager; Tiffany Schaufler, Project and Land Manager; and Chris Meehan, District Consulting Engineer.

 

MATTERS FROM THE FLOOR

 

None.

 

APPROVAL OF AGENDA

 

President White noted that there were no appointments yet from the Hennepin County Board, so Item 2.1 should be deleted from the agenda.  She also noted that Item 14.1 would be addressed before Item 13.3.  It was moved by Manager Shekleton, seconded by Manager Olson to approve the agenda with these changes.  Upon vote, the motion carried, 5-0.

RESOLUTIONS OF APPRECIATION

President White read the resolution of appreciation for the service of Manager Bill Becker.  It was moved by Manager Miller, seconded by Manager Olson, to adopt Resolution 19-031: Recognition of Service of Bill Becker.  Upon vote, the motion carried, 5-0.

President White read the resolution of appreciation for the service of Manager Brian Shekleton.  It was moved by Manager Miller, seconded by Manager Olson, to adopt Resolution 19-032: Recognition of Service of Brian Shekleton.  Upon vote, the motion carried, 5-0. Manager Shekleton thanked the board and staff, and explained that his basement was flooded and he needed to depart the meeting. 

CONSENT AGENDA

 

It was moved by Manager Miller, seconded by Manager Loftus to approve the items on the Consent Agenda, consisting of the Minutes of January 24, 2019 and February 28, 2019, and Resolution 19-024: Approval of Contract with SafeAssure, as follows:

 

NOW, THEREFORE, BE IT RESOLVED, the Minnehaha Creek Watershed District, Board of Managers hereby approves the contract with SafeAssure to provide mandatory staff training and OSHA compliance consulting for the period April 1, 2019 to March 31, 2020.

 

Upon vote, the motion carried, 4-0.

 

REGULAR AGENDA

Board, Committee and Task Force Reports

 

President’s Report:  President White reported that last Friday she, along with Manager Becker, Mr. Wisker, Ms. Schaufler, Minneapolis Park Commissioner Stephanie Musich, Representative Jean Wagenius, and Senator Patricia Torres Ray met to review the high water conditions in south Minneapolis.  The MCWD’s staff presentation was very well received, especially by Senator Torres Ray. 

 

Operations and Program Committee:

 

Manager Olson reported that the Operations and Programs Committee met tonight and reviewed planning for the regulatory program and staff benefits. 

 

Citizens Advisory Committee:

 

Manager Miller attended the most recent Citizens’ Advisory Committee (CAC) meeting, which reviewed the District’s proposed responsive program, and offered constructive suggestions on both language and policy orientation. 

 

President White reviewed upcoming meetings as shown on the agenda. 

 

Action Items

 

Resolution 19-025: Authorization to Release RFP for Strategic Communications and Engagement Plan

 

Ms. Telly Mamayek appeared before the Board of Managers and reviewed the request for board action.  It was moved by Manager Miller, seconded by Manager Olson, to adopt Resolution 19-025 authorizing release of the RFP for the strategic communications and engagement plan.  Upon vote, the motion carried, 4-0.

 

Resolution 19-026: Authorization to Release RFP for Website Redesign

 

Ms. Telly Mamayek and Ms. Sarah Bhimani appeared before the Board of Managers to review the request for board action.  It was moved by Manager Miller, seconded by Manager Olson, to adopt Resolution 19-026 authorizing release of the RFP for web site design.  Upon vote, the motion carried, 4-0.

 

Resolution 19-027: Authorization for 2019 National American Planning Association Attendance

 

Mr. Michael Hayman appeared before the Board of Managers to review the request for board action.  It was moved by Manager Miller, seconded by Manager Loftus, to adopt Resolution 19-027, authorizing three staff to attend the conference for a cost not to exceed $7,500 for registration, travel, and accommodations. Upon vote, the motion carried, 4-0.

 

Resolution 19-028: Conveyance of Temporary Easement for Southwest Light Rail Transit Construction

 

Mr. Michael Hayman appeared before the Board of Managers to review the request for board action, and explained that the request is to convey a temporary construction easement on the District’s 325 Blake Road parcel to the Metropolitan Council for construction activities associated with the Southwest Light Rail Transit line. The proposed action authorizes the District administrator to execute the easement, on advice of counsel, conveying the temporary construction easement for an area of approximately 9,500 square-feet along the southern parcel boundary.  It was moved by Manager Miller, seconded by Manager Olson, to adopt Resolution 19-028, authorizing the District Administrator to convey the proposed temporary easement on the 325 Blake Road parcel to the Metropolitan Council for construction activities associated with the Southwest LRT line, with non-material changes and on advice of counsel. Upon vote, the motion carried, 4-0.

 

Resolution 19-029: Approval of Orono Local Water Management Plan

 

Ms. Renae Clark appeared before the Board of Managers to review the request for board action.  It was moved by Manager Olson, seconded by Manager Miller, to adopt Resolution 19-029, approving the City of Orono Local Surface Water Management Plan.  Upon vote, the motion carried, 4-0.

 

Resolution 19-030: Extending Deadline for City of Chanhassen to Adopt Local Ordinance

 

Mr. Tom Dietrich appeared before the Board of Managers to review the request for board action.  It was moved by Manager Miller, seconded by Manager Olson, to adopt Resolution 19-030, extending the deadline for the City of Chanhassen to adopt the local ordinance pursuant to Resolution 18-094 to September 7, 2019.  Upon vote, the motion carried, 4-0.

 

Board Discussion Items

 

Zumbra Lake Project Report

 

Mr. Chris Meehan appeared before the Board of Managers.  He noted that at its February 28 meeting, the Board requested that the engineer and attorney review the Three Rivers Park District project to determine that it does not cause any adverse downstream effects and is properly permitted.  Mr. Meehan reviewed the project and the area hydrology to explain that there will be no adverse effect.  The managers thanked Mr. Meehan for his presentation.  Mr. Wisker noted that legal counsel would provide a report on this project at a future meeting. 

 

Spring Flooding Potential Briefing

 

Ms. Tiffany Schaufler appeared before the Board of Managers to brief the Board on the potential for spring flooding and update the Board on internal preparatory measures the District has taken to prepare for potential flooding. In addition to internal coordination, the District has also been coordinating with the National Weather Service, Hennepin County Emergency Management, and all 29 of the District’s communities to gather information and share information on flooding potential.  After the historic 2014 flooding across the watershed, the District memorialized protocols and procedures to implement during a future flood event. The District has begun to implement these procedures based on the National Weather Service’s latest projection which shows a high flood risk across the state.

 

STAFF UPDATES

Administrator's Report

Mr. Wisker reported on the following items:

  1. Mr. Wisker, the Leadership Team and the Operations Manager met with the auditor this week; the audit will be forthcoming at March 28 Meeting.  The auditor identified no substantive issues;
  2. The MCWD has been invited to present to Sensible Land Use Coalition in April, and a Minneapolis Real Estate Journal panel discussion regarding MCWD’s Balanced Urban Ecology Approach;
  3. Administrator working with President White on the onboarding plan for (pending) newly appointed managers;
  4. At the meeting with Senator Torres Ray and others reported by President White, the District staff provided an overview of technical information available regarding Hiawatha Nokomis surface-groundwater issues.

Closed Session: Personnel Matter

 

It was moved by Manager Miller, seconded by Manager Olson, to move into closed session to receive attorney-client privileged advice concerning a personnel matter. Upon vote, the motion carried, 4-0.  The Board of Managers moved into closed session at 8:52 p.m. to receive advice from Ms. Julie Fleming Wolfe.

 

The Board returned to open session at 9:21 p.m. 

 

ADJOURNMENT

 

There being no further business, the regular meeting of the Board of Managers was adjourned at 9:21 p.m.

Respectfully submitted,

Kurt Rogness, Secretary

Minutes Type: 
Board of Managers